General Business Coordinator

Our Markham based client, designs and manufactures large, complex thermal food processing equipment for a global client base. They are looking for a General Business Coordinator to work in the front office and handle a variety of business related functions. This role will report to the CFO and will be open to grow and develop within the different functions of the company.

Responsibilities by business function:

Accounting:
• Record basic transactions into accounting system
• Expense tracking / Data entry

Procurement:
• Issue POs from inventory management software using approved vendor list and purchasing process.
• Match PO to PS and Invoices (includes recording of invoices into Quickbooks)

Inventory Management:
• Work with Operations team maintaining inventory management software.
Logistics:
• Coordinate logistics for shipping units and/or spare parts to deliver within set timelines while ensuring cost efficiencies
• Support Field Service and Sales teams with travel arrangements as required

Health & Safety:
• Member of Safety committee, safety & incidents reporting
HR:
• Assist in the onboarding process for new hires
IT:
• Work with CFO to be liaison between outsourced IT and company needs

General Admin:
• Organize office operations and procedures, maintain office supplies and organization of both digital and paper files
• Provide general support to visitors
• Plan on-site and off-site activities, like parties, celebrations and conferences
• Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Maintain office equipment, telephone, computers and printers.

Qualifications:
• 1+ year office experience
• BA/BS degree
• A positive attitude toward teamwork and strong interpersonal skills
• Good phone manner
• Professionalism and ability to work independently
• Strong organizational skills, ability to establish & manage priorities with a drive to complete assigned tasks
• Accurate typing, attention to detail a must.
• Proficiency in Outlook, Excel and Word

Compensation: Commensurate with experience, Vacation, Benefits