Recruiting For Less – Our client, a Miami based leading global pharmaceutical market research firm, is in need of an Executive Administrator to support its CEO.
Location : Miami Edgewater. Should not live further than 20 minutes from the office
Responsibilities:
• Manage schedule/travel of Principal (Outlook expert), serves as Gatekeeper
• Draft correspondence and memos on behalf of Principal to internal and external stakeholders
• Keep current with all project activity, managing timelines, tasks etc.
• Proficiency in Excel, Word and PowerPoint
• Bookkeeping (trained on Quickbooks)
• Able to perform AP and AR tasks including invoice chasing and payments to vendors
• Legal contract familiarity (able to read a contract and highlight questions that need to be reviewed by a lawyer)
• Commercial assistance (calls to clients, to vendors)
• Management of employee files including PTO record keeping and expense reimbursement
• Petty cash handling
• Filing, bookkeeping and general office admin
Qualifications:
• 5+ years of experience in similar role
• Anticipate issues and proactively initiate appropriate action to ensure the most effective use of the Principal’s time
• Professionalism and ability to work independentlyExtremely reliable and knows how to handle confidential information
• A positive attitude towards teamwork and strong relational skills
• Strong organizational skills, ability to establish & manage priorities with a drive to complete assigned tasks
• Accurate typing, attention to detail a must.
Compensation
• To 55k, Vacation, Benefits. 401k
We thank all those who apply however, only applicants chosen for an interview will be contacted. Candidates must be legally eligible to work in the US without sponsorship. Job ref# MXEA180329.