Administrative Assistant – Manufacturing [CLOSED]

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Our Concord based client, a rising star in the custom retail fixtures manufacturing sector, is in need of an Administrative Assistant.  This position will provide administrative support to the office, process all payables and receivables, and maintain the office reception.  If you are customer focused, with a “never say die” attitude this is the company for you.

Responsibilities:

Reception

  • Greet all incoming guests (Gate Keeper), answer phones, manage/maintain appointments
  • Receive all packages and distribute, open and sort mail, maintain office supply stock
  • Prepare waybills for couriers and customs documentation for all US shipments
  • Prepare product labels for finished goods

Payables

  • Match packing slips to purchase orders and receive in the system
  • Match vendor invoicing to packing slips and enter in the system
  • Manage/maintain payables aging
  • Manage/maintain all accounts payables files, deal with all accounts payables issues
  • Print cheques and prepare for mail

Receivables

  • Sort and prepare orders for Invoicing
  • File and maintain all receivables
  • Post cash receipts, prepare bank deposits

Administrative

  • Manage group benefits program, enter new applicants into system
  • Maintain files and deal with any group benefits issues
  • Assist in managing employee hours and system integrity

Qualifications:

  • 5+ years of experience in similar role, preferably in a manufacturing environment
  • A positive attitude toward teamwork and strong relational skills
  • Professionalism and ability to work independently
  • Strong organizational skills, ability to establish & manage priorities with a drive to complete assigned tasks
  • Accurate typing, attention to detail a must. Proficiency in Excel and Word

Compensation

  • Salary: $35,000
  • Vacation: 2 weeks
  • Group health and dental coverage

We thank all those who apply however, only applicants chosen for an interview will be contacted.  Candidates must be legally eligible to work in Canada without sponsorship. Please send applications to [email protected]